Pre-recording Content for Live Events

Last updated June 14, 2017

Adding pre-recorded content to your live event is a great way of running your event if one or more of your presenters arent available, if they are anxious about running live or if you need to have your content checked before broadcast.

There are a number of options for pre-recording your content, all of which can then be loaded into your Powerpoint for upload to the platform.


Pre-record through the WorkCast Platform

Content can be recorded directly through the WorkCast platform by creating an event and running it as live, but with no audience.  Some important points to note

  • Anytime you press broadcast in the WorkCast Platform the content will be recorded
  • You can top and tail edit media in the WorkCast Platform (Producer+ only) which will allow you to make basic edits.  
  • Records created through the WorkCast Platform are generated as MP4 files which are suitable to use within PowerPoint Presentations


Pre-record through PowerPoint

Content can be recorded directly into PowerPoint for use in your event.  Further details as to how to do so can be found here or on the Microsoft support sites here 

The saved PowerPoint file can then be loaded directly into the WorkCast Platform for broadcast out.


Using Existing Video Content

PowerPoint can accept multiple video formats and playback options, all of which are supported by the WorkCast Platform. As such it is possible to add any existing content to an event.  

We make the following suggestions for video size and formats.

  • video no more than 750kbps
  • mp4 h.264 using profile "Baseline"
  • Video frame rate 25 (FPS)
  • audio no more than 128kbps
  • AAC audio profile
  • Audio Sample Rate 44100/48000


Adding your pre-recorded content to your PowerPoint

To play your pre-recorded content (created in any of the methods above) out as part of your presentation you would simply add it to your PowerPoint as a video file.  This allows

  • A mix of live and pre-recorded content in a single presentation
  • The easy switch between pre-record and live, simply play the video at the relevant time or speak at the relevant time.
  • Live introductions, followed by pre-recorded content followed by live Q&A can easily be acheived by simply adding an opening slide and some slides for the Q&A

To add your video to the slides follow these steps

  1. Create your presentation
  2. Add a blank slide where you want your video to go
  3. Within the Insert menu chose Video
  4. Select the video from your computer (you must embed the video into your slides from your computer, you cannot reference an online video)
  5. The video will then load into the presentation. 
  6. You will now see a Video Tools menu.  In the Playback tab set to start Automatically (this will set your video to play as soon as you click onto the slide) 
  7. Save and load the the WorkCast Platform

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