Webcam or Screenshare

Last updated January 15, 2019

As well as broadcasting your live event presentation slides (PowerPoint slides) you can also share your screen or broadcast your webcam to enhance the event experience for your audience.  When creating a new event or modifying an existing event ensure the 'Presentation Type' is selected as one of the following options before launching the WorkCast Studio to connect your camera or share your screen.

  • Slides & Webcam
    • Slides will always be displayed to your audience with room for up to 3 presenters webcams to be displayed alongside of slides
  • Slides & Full Screen webcam
    • Switch between displaying full screen slides or full screen webcams to your audience. The audience will never see the slides and webcams at the same time.
  • Slides & Screenshare
    • Switch between displaying full screen slides and full screen screenshare to your audience. You can control as and when you show the slides or share your screen.

 

Webcam & Microphone

Your setup

  • The Camera/Microphone uses WebRTC streaming technology, therefore if you are connecting your webcam you need to ensure you are using the latest versions of either Google ChromeMozilla Firefox or Opera.
  • Audience members will still be able to view across a wide range of browsers.
  • Computer: Ensure your computer has a fully working webcam with microphone. Laptops tend to have an integrated webcam, desktop computers will need an external webcam connecting.
  • Headset: We recommend before launching the WorkCast studio ensure you are using a high quality headset. Unplug and re-connect your headset prior to launching the studio.

Creating your event

  1. Navigate to 'Create Events' and select your chosen template, select your 'Presentation type' to be either 'Slides & Webcam' or 'Slides & Full Screen Webcam'.
  2. If your event is already created you can change the 'Presentation type' by selecting the event, navigating to the 'Event Experience' tab and selecting either 'Slides & Webcam' or 'Slides & Full Screen Webcam'. Once you change the presentation type proceed to 'Save' and then 'Publish' for the changes to take effect.
  3. Launch the 'WorkCast Studio' by clicking 'Run Event'. (Note: If you already had the WorkCast Studio launched please close this and re-launch the Studio.)

The WorkCast Studio - Media Hub Pod

  1. Within the studio launch the 'Media Hub' pod. 
  2. Click the 'My Connections' Tab. You may be prompted to allow access to your webcam and microphone, click allow.
  3. Click 'Start' to connect your webcam. You should now see your own camera connected.
  4. Any additional presenters who are connected you will see displayed with their connection status in the 'Additional Presenters' section. Nothing is streaming to your audience at this point, only yourself and any other presenters are able to see and hear at this stage.
  5. Navigate to the 'Present' tab, the Host or producer user will be able to click the 'Start' button, if you do not already have slides attached you will be prompted to add presentation slides. Please note slides & webcam events always require slides attached. If you do not wish to create and add your own slides you can use the WorkCast default slides. These are generic image background slides that you can start your presentation on. you are still not broadcasting to your audience at this point, this allows you and presenters to ensure you are happy with the presentation view and controls before hitting the 'Broadcast' button.
  6. After hitting 'Broadcast' there will be a countdown and the bar underneath the media window will change to green.
  7. During your live broadcast you can 'Hide' and 'Mute' your own camera if required as other users are presenting and speaking. 
  8. Please note: Your event is always required to begin in slide mode. If you are in full screen webcam in the 'Present' tab and hit 'Broadcast' it will default back to your slides when the broadcast begins to your audience. You simply just have to click the 'Webcams' button for the view to change back to full screen webcams for your audience to see.

 

ScreenShare

Screenshare uses your browser to share your desktop, application or browser tab.  The facility uses WebRTC and therefore must be used in conjunction with latest versions of Google Chrome. If you have not run a screenshare event previously you will be prompted to add the Google Chrome WorkCast screenshare extension once in the WorkCast Studio, Media Hub and 'My Connections' tab. Your audience members will still be able to view across a wide range of available browsers.

Creating your event

  1. Navigate to 'Create Events' and select your chosen template, select your 'Presentation type' to be either 'Slides & Screenshare'.
  2. If your event is already created you can change the 'Presentation type' by selecting the event, navigating to the 'Event Experience' tab and select 'Slides & Screenshare'. Once you change the presentation type proceed to 'Save' and then 'Publish' for the changes to take effect.
  3. Launch the 'WorkCast Studio' by clicking 'Run Event'. (Note: If you already had the WorkCast Studio launched please close this and re-launch the Studio.)

The WorkCast Studio - Media Hub Pod

  1. Within the studio launch the 'Media Hub' pod. 
  2. Click the 'My Connections' Tab. You may be prompted to allow access to your webcam and microphone, click allow.
  3. The pod will run a check to see if you have the relevant Chrome extension to be able to share your screen.  If it doesn't identify this it will prompt you to install the extension.  This can also be downloaded here. This only needs to be added the first time you use the screenshare feature.
  4. You have the options to dial in to a phone bridge or connect your computer microphone for your audio options for a screenshare event.
  5. Any additional presenters who are connected you will see displayed with their connection status in the 'Additional Presenters' section. Nothing is streaming to your audience at this point, only yourself and any other presenters are able to see and hear at this stage.
  6. Once you can click 'Start' in the 'My Connections' tab to preview, you will be prompted to confirm what it is you wish to share at this point. You can share 1 of the following:
    • Your entire screen
    • An application window
    • A Chrome browser tab
  7. Once you are happy with your screenshare connection you can navigate to the 'Present' tab, the Host or producer user will be able to click the 'Start' button. If you do not already have slides attached you will be prompted to add presentation slides. If you do not wish to create and add your own slides you can use the WorkCast default slides. These are generic image background slides that you can start your presentation on.
  8. Once the slides have loaded you can switch to screenshare by selecting the 'Screenshare' button. Once in screenshare mode you can then click 'Slides' to move back to your presentation slides should you wish.
  9. Once happy you can hit 'Broadcast' where a countdown will appear and then you will be broadcasting live you your audience.
  10. Please note: Your event is always required to begin in slide mode. If you are sharing your screen in the 'Present' tab and hit 'Broadcast' it will default back to your slides when the broadcast begins to your audience. You simply just have to click the 'Screenshare' button for the view to change back to screenshare.
  11. During your live broadcast you can switch between slides and screenshare as required.

 

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