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How to make an on demand event

Last updated April 25, 2017

Once your live event has taken place you can continue marketing it as an on demand asset.

Present+ and Producer+ Users

Once you have run your live event the WorkCast Platform will then give you the option to create your live event.  In order to preserve your live reporting this will create a new ondemand session in your event which can track all new, ondemand views.

 

Once your event has run and the duration time set has elapsed you will see a Create On Demand button in your session summary.  To create your ondemand click on this button (this does not commit any changes at this stage)

ondemand_creation.jpg

 

You will now be taken to a preview page which will allow you make any amends to the auditorium or registration page.  Once you have made your updates, previewed and are happy to proceed you then click on the Publish On Demand button.

ondemand_publish.jpg

 

Your ondemand is now created.  The live event link had been updated and everyone who was registered for the live event will be able to access the ondemand version without having to re-register.

 

Administrator User Manual steps

This process is for Administrator users only and is the manual steps to follow to create the same result as the automated process detailed above.

Clone the live event session.

Tick the following check boxes:

  • Presenters
  • Auditorium
  • Documents
  • Pak Code
  • Access Codes
  • Form

In the Event Session update the following

  • Details Tab
    • Remove (CLONE) from the event title
    • Change the description to say “Now available to view on-demand”
    • Change the event type to on-demand
  • Content Tab
    • Load the on demand media
    • Remove any reference to date and time
  • Auditorium Tab
    • Untick “include questions”

 

Then within the Event tab revoke the live event session.

Approve the on demand event session and add this to the event

 

 

The live session should always remain at the top of the Event Sessions list.

Test the on demand using the same link that was promoted for the live event.

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